Pre requisite to set for Schedule Agreement release for JIT (JIT schedule) in SAP

Pre requisite to set for Schedule Agreement release for JIT (JIT schedule)

Prerequisites

Below setting are required

• Material Master Record

• Deterministic planning procedure (e.g. PD).
• Exact lot-size calculation (e.g. EX).
• Separate MRP group for materials you wish to procure by means of scheduling agreement releases (see below: MRP Group for Materials Ordered via SA Releases).
• Choose the JIT delivery schedule indicator 1 in the Purchasing view if you want to work with JIT schedules.
• Choose Procurement type F (external procurement) in the MRP 2 view to have scheduling agreement delivery schedule lines generated in materials planning.

• Source List and Quota Arrangement

Create a source list record for each scheduling agreement item and set the indicator for relevance to materials planning to 2. Materials Planning then continually updates the overall delivery schedule.

If you have several scheduling agreements for a material, use the quota arrangement to apportion the requirements among the different vendors.

• Customizing Materials Planning

Plant Parameters

Choose one of the following options in order to have Materials Planning generate schedule lines for scheduling agreement items in accordance with required quantities and dates:

1. All time portions of forward scheduling are 0

Set the planned delivery time and the GR processing time to 0 in the Additional data for the scheduling agreement item.

Set the purchasing department processing time to 0 in Customizing for Production under Material Requirements Planning à Plant Parameters à Carry Out Overall Maintenance of Plant Parameters in the Planning Run area under External Procurement.

If the requirement date lies in the past, the system takes the current date (date on which the planning run takes place) as the delivery date. Otherwise, the delivery date corresponds to the requirement date.

2. Start date lies in the past

In this case, the system always generates scheduling agreement delivery schedule lines whose delivery dates correspond to the requirement dates because the system never carries out forward scheduling.

You specify in the MRP group that a start date that lies in the past is allowed.

MRP Group (for Materials Ordered via SA Releases)

Maintain the following settings in Customizing for Production under Material Requirements Planning à MRP Groups à Carry Out Overall Maintenance of MRP Groups:

External procurement

• Scheduling/document type

If you set the Sched. info./agmt. indicator, the system adopts the GR processing time and the planned delivery time from the scheduling agreement item for scheduling purposes (see option (a)).

Planning run:

• Creation indicator

Set the SA sched. lines indicator to 3 as a general precondition for the generation of delivery schedule lines under scheduling agreements.

• Start in past

Using the Start in past field, you can also specify that the system is to work with a delivery date that lies in the past (see option b).

Assign this MRP group in the master records of the materials ordered via SA releases

please check below link  for more information

http://help.sap.com/saphelp_470/helpdata/en/3b/66596eda7b11d1b6330000e8a738dc/frameset.htm

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vendor master change log report in SAP

T code - S_ALR_87012089 

program - RFKABL00

This transaction will help you to get vendor master change log at various levels  such as :

 General  data  level
Alll vendor , level
company code  level
Porg level

 also you can restrict the report via  field group '' , if u want to see the only vendor change but not what field has been change  you can remove old and new values .

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how to see Invoice change history in SAP

Invoices change history for invocies  which were block earlier and now released, report is needed for those Invoices which are currently not block but they were in past .

Steps 1 . Go to T code - SE16

Put table -CDPOS

Input

change doc.Object  - INCOMINGINVOICE

Object value  - accounting year for which you want the Invoices - Ex. if u need for year 2013 - input - *2013

table name - RSEG

Field name - for fieled u want to see the the changes ( ex if qty block - SPGRQ)

Old value    -    X

New value - keep it blank  ( it means invocies which were block earlier and now released so it is blank)

execute

you can see the list of  invocies which are blocked in past and now released.

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SAP certification notes on Logistic Invoice verification..

Logistic Invoice Verification

1. For each incoming invoice, Logistics Invoice Verification creates an MM invoice document and an FI   invoice document.

2. Invoice posted

a. with PO/SA reference to  b.  Posted to material /G/L account c.with Contract reference

• Ø  PO/SA
• Ø  Delivery note
• Ø  BOL -An invoice for delivery costs can refer to a bill of lading.
• Ø  Service entry sheet
• Ø  Outbound delivery
• Ø  Vendor  - All deliveries or services provided by a vendor can be settled in a single invoice. 

d. Invoice can be transmitted via EDI and XML from vendor and then can be posted (or vendor send invoice via post or fax and then you post in manually in SAP)

e. system creates invoices using settlement programs that run at

regular intervals (evaluated receipt settlement, invoicing plan, and

consignment settlement).

f. If you are using EBP (Enterprise Buyer), you can enter invoices there.

You can then transmit them to R/3.

3. Transaction possible in MIRO

Invoice

Credit memo

Subsequent debit

Subsequent credit

4. 5.Account posting during invoice

When the invoice is posted, the GR/IR clearing account is cleared and the vendor account is credited.

6. Various layouts for the item list, which enable you to see the item

data that is important for you. You can define new layouts in Customizing

for Invoice Verification. path- Customizing for Materials

Management under Logistics Invoice Verification→ Incoming Invoice→

Maintain Variants for Item List.

7. You can aggregate several invoice items from an invoice. In other words,

the invoice items are summarized based on the aggregation criteria.

You create the

aggregation variants in Customizing for Materials Management under

Logistics Invoice Verification→ Incoming Invoice→ Aggregation→ Maintain

Variants for Aggregation List.

8.Venodor comes in Invoice is ( partner IP maintained in Vendor master).

9. You can communicate directly with the vendor while entering the invoice. send mail <!--[if !vml]-->

10. normally when posting invoice u can see MM doc if u want to see FI doc number also

Use parameter IVFIDISPLAY with

the value X ..

Document Parking

1. In your company, some of the invoices u entered are correct but you  need approval if they exceed a specific amount. To do this, you want to use document parking with workflow.

2. Documents you can park

a.invocie, credit memo, subsequent debit/credit

3. T Code – MIR7 for parking

4. Effects of parking

1. Invoice date and baseline date must

if the balance in the amount is Zero and you park

MM and FI doc created (FI number assigned, information transferred to FI but not posted )

PO history get updated

             2. If balance is not Zero and you park

 Only MM doc created

 PO history get updated

5. If you have made the relevant settings for the vendor, the system performs a

Check for duplicate invoices, vendor specific tolerances  , account assignment data  during parking .

6. PO commitment get cancelled during document parking .

7. You can navigate directly from MIRO to document parking via by choosing Edit→ Switch to document parking

8. u can activate workflow for document parking.

9.one once is parked , it shows as parked in PO history and after it if invoice is posted from park , parked invoice changes to normal invoice in PO history .

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SAP SRM Concept..

Many businesses are seeking to increase bottom-line cost savings delivered by sourcing and procurement functions. By focusing on procurement operations as profit centers, forward-looking companies are strengthening supplier relationships and making procurement a more strategic partner in the organization.
The SAP Supplier Relationship Management (SAP SRM) application automates, simplifies, and accelerates procure-to-pay processes for goods and services. With SAP SRM, you can reduce procurement costs, build collaborative supplier relationships, better manage supply bases, and improve your bottom line with innovative offerings and a faster time to market.

Part of the SAP Business Suite family of business applications, SAP SRM delivers an integrated offering for automating goods and services procure-to-pay processes and extending the value delivered by SAP Business Suite. To see exactly how SAP SRM can add value to your company, view the SAP Business Maps.

basic Physical Inventory process

Physical Inventory Process

This document will help to understand the basic process of Physical Inventory and the steps that are required to perform in SAP. it will also help to understand the business terms that are use in Physical Inventory Process .

Why Physical Inventory is Needed

There are several reasons why an enterprise should inventory its stocks

In an Organization it is legal requirement to carry out a physical Inventory once in a year at regular intervals such as organization need to have correct stock quantity on hand.Inventory checks the stocks of material to establish the current assets that are listed in the company balance sheet. Incorrect Stock data can result in incorrect availability figures . It is very helpful for proper Material Planning.

   Basic Steps in Physical Inventory

1.     Creation of physical inventory documents

2.     Entry of count

3.     Posting of inventory difference

PI doc consist of 1.        The plant and storage location in which counting is to take place. 2.        The date on which the count is to take place (planned count date). 3.        Stock type to be counted and status of the item . P

                                                                       

Step 1. Creation Of Physical Inventory  doc PI doc

In the first phase, we  create the physical inventory (PI) documents. SAP

R/3 provides several procedures for the mass-generation of PI documents.

After selecting the stocks to be counted and creating the PI documents, you

print out the documents in order to start the counting process.

Transaction code – MI01

Go to transaction put the plant and storage location for which you want to create PI , if you want to do inventory for a special stock you need to select the special stock ( ex. K – vendor consignment , P- pipeline , Q- project ).

In the next screen

Input the material for which you need to perform physical inventory

Go to header

In the header you can provide the Planned count date  and save it .

Planned Count date - Indicates the date on which the physical inventory count is to take place

Posting Block Indicator -  if the posting block indicator is checked no goods movements involving the materials listed in the physical inventory document can be posted for the duration of a physical inventory count.

Freeze book Inventory – This indicator is checked when you have counted the stock but the count are not entered immediately due to this check any movement which take place that time will not change the book inventory balance  relevant to physical inventory.

Step 2.Enter the count

Here you enter the physical quantity you counted and save it ,after entering the count PI doc Counted status is X ( means counting has beed done in header of PI )

Transaction code – MI04

Stock in the system is 1000

Count - 1050

3.Post the difference – u need to post the difference if the stock in the system and during counting differ for a material .

Ex for material satya106

  Stock in the system – 1000 PC

 Counted during inventory – 1050 PC

  Difference – 50 PC

Transaction Code – MI07 or you can also use T transaction – MI20

Go to  MI20

Input – material number , plant , storage location and PI number and execute

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