SAP Enhancement package 5 for ECC 6.0

New functionality added in SAP Enhancement package 5 for ERP 6.0.

This document will provide the overview of new functionality added as a release of SAP Enhancement package 5 for ERL 6.0. for Procurement . This will help our PTP Consultants to get to know new functionality provided by SAP latest release

below are some latest release

1. Parking tab in  Purchase Order and Purchase Requisition

As of SAP enhancement package 5 for SAP ERP 6.0. you can park and hold purchase orders and purchase requisitions for materials and services:

You use the park and hold function to provisionally save incomplete documents for final processing at a later date. This new function is available both for purchasing documents that you create in SAP ERP itself and for purchasing documents that you create in an SAP SRM service procurement scenario, with sourcing, reactions to RFQs/bid invitation and virtual shopping carts, and then transport to SAP ERP.

Scenario

If you want to create a purchasing document, the document may be complete from the materials management point of view, but some financial information may still be missing at that point in

Time (FI view). A purchasing document can originate in another system and be transported to the

ERP system. In this situation, too, the purchase document is complete from the materials mgmt

point of view, but is missing financial information. In both cases, you can then provisionally save

(Park) the purchasing document and continue processing it at a later point in time before saving

Steps to activate park functionality in PO

1.Go to Customization , Activate ‘Park and Hold ‘ in Purchasing Document

Path- Purchasing -> Environment Data -> Activate 'Park and Hold' in Purchasing Documents

2.Once you activate the functionality in IMG, u can see the button for park get added in PR and PO .

3.Once the setting is activated in IMG it cannot be reversed.

2.  Templates in Purchase Orders and Requisitions for fast PR/PO creation

As of SAP enhancement package 5 for SAP ERP 6.0 , business function Materials Management - Enhancements in Procurement , you can create purchase requisitions and purchase orders more efficiently by using templates. You can use the following functions:

Ø  Create, use, and delete user-specific templates

Ø  Create, use, and delete public templates, which are available to all users

You can use entered data as a template without having to save the document first. From the templates you create, you can copy either header and item data or only item data to a purchasing document.

Business scenario

if you creating a large number of purchase Order for a vendor for a particular material , you always need to enter the same data every time you create a Purchase order , with the use of templates it will help the buyers to create PO in a very less time and also reduce data entry defects .

This function is available in the following transactions:

Ø  Create Purchase Order (ME21N) and Change Purchase Order (ME22N)

Ø  Create Purchase Requisition (ME51N) and Change Purchase Requisition (ME52N)

In these transactions, there are two additional push buttons: Save As Template and Load from Template.

Step 1. Creating the template , go to ME21N

Enter the necessary data you want to create as template such as  Vendor ,material , plant , account assignment , Storage location etc

Then click in Save as Template button, it will ask for template name and description

Ex . You can name the template as Vendor name PO , IDES PO

If u want this template to be viewed by all users you can check on public template

It get saved as template

step 2.Now second time you want to  create a PO for same Vendor and material  , go to ME21N and

click on Load from template and the details will be copied to the PO

3.. Extended Document Flow in MM and SD Documents

As of SAP enhancement package 5 for SAP ERP 6.0 , business function Materials Management - Enhancements in Procurement , you can display all the related purchasing and sales documents in purchase requisitions, purchase orders, inbound deliveries, and outbound deliveries.

In the item overview tab you can see the tab 'Extended Document Flow '

This pushbutton enables you to display purchasing and sales documents that are related to the selected purchasing or sales item. For example, you can display the sales documents related to a purchase requisition or purchase order item, or the purchasing documents related to delivery items. You can only call the extended document flow for deliveries that reference a purchase order.

 

 

4. Entering of Blocking Reasons in Purchase Orders

As of SAP enhancement package 5 for SAP ERP 6.0, business function Materials Management - Enhancements in Procurement, you can save the reasons for blocking a purchase order item in purchase orders.

Business Scenario

When processing a purchase order, the user can block individual purchase order items. The list of blocking reasons that you create in this IMG activity is available to the user as an input help in the item details. If a blocked purchase order item is called in display mode, the system displays the relevant blocking reason ID and the text of the blocking reason.

Pre requisite

Ø  In Customizing for Materials Management, you can create various blocking reasons with language-dependent texts .(Multilanguage)

Path – IMG – MM—Purchasing – define blocking reason

click on picture to enlarge

 

You can decide whether user should be able to change the blocking reason description by Not Chgble  check .

If you do not set the indicator,users can overwrite the text for the relevant blocking reason ID with   their own reason.

Steps 1. Go to T code  - ME22N

Select the item you wish to block and click  BLOCK  

Step 2.When you click on Block 

System displays the following fields for blocked purchase order items in the item details on the Purchase Order History tab page:

Ø  Blocking reason ID (BLK_REASON_ID)

Ø  Blocking reason text (BLK_REASON_TXT)

 

click on picture to enlarge



You can select the Blocking reason from the dropdown what you mention in the customization .

The blocking reason gets removed moment you remove the block from the item in the Purchase Order.

5. Contract Handling for Invoices

As of SAP enhancement package 5 for ERP 6.0 , business function Materials Management - Enhancements in Procurement you can create invoices with reference to contracts in the following ways:

Ø  Invoice with a direct reference to an ERP contract or SRM central contract.

Prerequisites

·         You have connected the SAP SRM system to the SAP ERP system.

·         You have performed the Customizing activity under: SAP Supplier Relationship Management SRM   Server Cross-Application Basic Settings Service Procurement Activate Service Procurement Innovations .

Ø  Invoice with reference to a limit PO item which contains a reference to a contract.

Ø  Invoice with a reference to a limit PO item without a contract reference with the option to reference a contract during invoice verification.

You can activate this Contract reference in customizing

Path –MM –Logistic Invoice verification—Incoming Invoice –Activate Direct Posting to Contracts

You activate the direct posting to contract in customizing and it will be shown in MIRO to post invoice with reference to Contract

click to enlarge

You can also define a new tolerance key for contracts in the Customizing activity Set Tolerance Limits.

 

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